HospitalityFrom our projects
From menu plan to order.
Every week the same question comes up in every kitchen: what do we need to order? The kitchen uploads the menu plan, the AI proposes quantities within the budget, and the kitchen manager approves twice.
"six kilos of basmati rice"
Rounded to whole packs. Prices come from the catalogue, never from the AI.
Proposals need the limits: with no budget in the brief, the AI went far beyond it. The last bit is trimmed by a calculated step following fixed rules.
Starting point.
There is little time between two services, and that is exactly when next week's order has to go out. Until now each kitchen kept its own Excel list for it. The ERP where the order ends up in purchasing needs too many clicks for a single order.
Purchasing, in turn, wants to know whether the week fits the budget and who approved what. And the kitchen would like to choose items instead of working out each time whom to order from.
How does each kitchen get to a sensible order quickly, without purchasing losing track?
What we built.
A web app: the kitchen works on the phone, the kitchen manager on the laptop.
- Setting the limits calculatedThe week's budget comes from guests, days and the daily rate that purchasing sets. The supplier is in the delivery schedule; the kitchen just chooses items.
- Counting, also by voice AIThe cook types in the stock or says something like "six kilos of basmati rice, two crates of lemons". Fixed rules recognise most of it, and the AI only helps with the rest. The cook confirms every line heard.
- From menu plan to proposal AIThe kitchen uploads the week's menu plan. From it the AI proposes quantities and writes why for each line. If the proposal does not fit the budget, the software trims it by fixed rules.
- Approving twice calculatedThe kitchen manager sees all kitchens at a glance, checks every line and changes where needed. Then the supplier says what it can deliver, and the kitchen manager decides a second time.
What the AI does not do.
- It sets no prices. The AI proposes quantities. Prices come from the catalogue; the software calculates totals and budget.
- It does not order. Nothing goes to the supplier without the kitchen manager's approval.
- It does not overrule a rule. What the fixed rules recognised in the spoken words stays as it is. And the kitchen accepts the goods itself, line by line.
What we learned.
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View projectHow do your kitchens order today?
Excel lists, phone or an ERP nobody likes using: tell us about it. In a conversation we will see where fixed rules are enough and where an AI can make suggestions. No obligation, of course.
