CheckExample from warehouse and logistics

Photo in, discrepancy out.

Goods arrive. You photograph the pallet and the delivery note. The software compares both with the order and flags what does not match, for example eight cartons instead of ten, or a dented corner. The complaint is ready as a draft. Your team decides.

Arrange a call What gets checked

Take the AI Check

Goods in

12345 678 Pallet with cartons recognised

8 instead of 10

Dented

Photo, goods inSaved

Beispiel Lieferant AG

Delivery noteNo. LS-10482Date 14.10.2026

Delivery to Muster Maschinenbau AG
Your order B-20871

Pos.ItemQty

1Sealing ring DR-18, carton10

2EUR pallet1

Goods received on 14.10.2026

10 per note

Order B-20871

ItemSealing ring DR-18, carton

Quantity10 cartons

Delivery date14.10.2026

SupplierBeispiel Lieferant AG

Check

Delivery note no. and datecheckingOK

ItemcheckingOK

Quantitycounting8 of 10

Visible damagechecking1 carton

Draft to Beispiel Lieferant AG

Complaint, delivery note LS-10482

Hello

In the delivery of 14.10.2026, 8 instead of 10 cartons of sealing ring DR-18 arrived. One carton is dented at the corner, see photo.

Please let us know how you will deliver the missing cartons.

Kind regards
Muster Maschinenbau AG

Photo with markingDelivery note

Quantities taken from delivery note and photo
Photo with marked spot attached
Nothing sent yet

Your team decides EditApproveApproved

Anonymised data

Count cartons.Find the delivery note.Compare line by line.Type the complaint.

That is already prepared.

You see the photo with the marked spot and the draft complaint. Your team decides whether it goes out. If something is unclear, a person takes a look.

Check of delivery LS-10482Anonymised data

QuantityCartons in the photo, quantity on the delivery note

ItemItem on delivery note and order

Visible damageDented corners, torn cartonsPhoto blurred, corner hard to judge

unclear

Date and delivery note no.Match the order

All matchesThe goods move on without a detour.

Something is unclearA person looks at the photo and document and decides.

Reject automaticallyDoes not exist. Your team decides.

What gets checked, and what does not.

The software checks four things: quantity, item, visible damage, and date and delivery note no. Whatever it cannot judge with confidence goes to a person.

Only what can be seenA photo does not show what is inside the carton. Your team looks at that.
Unclear means: a personIf the photo is blurred or something is covered, the software does not guess. A person takes a look.
Nothing is ever rejected automaticallyYour team decides whether to complain. The software writes the draft, nothing more.

The same delivery, two ways

What actually changes for your team. Both ways start at the same time.

Today

Count, search, compare, write.

1Count cartons by hand
2Find the delivery note
3Compare line by line with the order
4Photograph the damaged spot
5Write the complaint

Complaint filed. The next delivery is waiting.

With AI

Take a photo, look, approve.

1Take a photo
Compare, flag, draft the complaintdone by the software
2Look at the flagged discrepancy
3Approve the complaint

Complaint filed, with photo and marked spot.Your team decided, the software prepared.

Example: the same delivery, both ways at once

Your
AI check

Microsoft 365 Email Business Central Orders Abacus Bexio Teams Note to the team Your system with an API

Fits what you already have.

The software works with the systems you already have today. It fetches the order where it is stored and puts the draft complaint where your team sees it, for example as an email draft or as a message in Teams.

Tailored to your needsYour processes, your rules, your approval paths.
Hosted where you wantIn your own environment or with a provider of your choice.
Your team decidesYou decide whether to complain. Nothing is sent until someone on your side has agreed.

Why Kallysoft

Every deviation with a photo and a line as evidence. Uncertain cases are marked rather than guessed, and the complaint only goes out after your approval.

Which deliveries does your team check by hand?

Tell us about it. In a short conversation, we look at where a check could take work off your hands and where a person had better take a look. No obligation, of course.

Send an email

+41 (0)61 544 05 00

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